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(R12.2+) Changes in Business Rules of PO Cancel Action Functionality

This article provides information about New feature in (R12.2+) related to Cancel Action Functionality and its Business Rules' changes -

Oracle Purchasing now provides the following changes in business rules of the Cancel action functionality:
  • When cancelling the PO, Oracle Purchasing will no longer launch the Approval Workflow to make the PO in 'Approved' status after cancellation.
  • Buyers can cancel purchasing documents (at any level: header, line, and shipment) that are at the Requires Reapproval status.
  • When cancelling the Approved PO (at any level), The application creates the document's new revision and maintains archived if archive on is set as 'Approve'. This information is communicated to suppliers.
  • Action history will be recorded with the cancel action (in case of cancel at header level).
  • When a buyer cancels a purchasing document that has changes since its last revision, the application now displays a warning message, which clearly indicates changes, if any, in the Quantity, Amount, Price, Need By, and Promised Date fields. The application does not validate any other fields when performing the cancel action. Buyers can ignore changes in specific fields and continue with the cancel action.  Note: If there is a change in the listed attributes of only one shipment, then the warning indicates the changes done clearly. But, if changes are there to multiple shipments, then the warning is generic indicating that there are some pending changes to the document and buyers can ignore the changes if they want and continue with the transaction.
  • When invoice cancellation happens after the cancellation of a purchase order, the Canceled Quantity on the purchase order line or the purchase order total does not reflect the quantity which was utilized by invoice and is now canceled and no longer in use. To correctly recalculate quantity, buyers must final close the document in Oracle Purchasing.
  • Buyers can recreate a demand for internal requisition if the complex purchase order line is not received or billed.
  • No difference in cancelling the document from PO Summary and PO Entry Form.
  • While cancelling the PO which in Requires Reapproval' / 'Rejected' (if it has not been approved at least one time) status, then changes done in the Quantity, Amount, Price, Need By, and Promised Date fields, if any, will be reverted to old value. But Changes to the other fields will be retained.

Document Status:
Document Status Before Cancel
Document Status after Cancel
 Initial Status
Cancel at Header
Cancel at Line / Shipment
REJECTED (in case if it has not been approved at least one time)


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